AP invoice processing automation
It pulls vendor invoices out of your email, flags the risky ones, proposes the GL coding, and leaves each one pending your approval.
The work this replaces
Invoices arrive as email attachments. Someone opens each one, types the vendor and the amount into the system, checks it is not a duplicate or a suspicious jump on last month, picks an account and a cost centre, and moves it along. It is careful work, it is entirely repetitive, and it never stops arriving.
What happens on each run
It extracts the invoices
One agent reads recent email, identifies vendor invoices among everything else, and saves each as a triaged AP item.
It scores each one for anomalies
A second agent looks for duplicates, amount spikes against that vendor’s history, and a missing PO, then flags the ones that deserve a closer look.
It proposes the GL coding
A third agent proposes an account and a cost centre per invoice, so the judgment call arrives already made and ready to check.
Every invoice lands pending approval
Each one moves to pending approval for a human. The proposal is the output; the decision stays yours.
It does not pay anything, and it is not an accounting system. It extracts, flags and proposes, then stops at pending approval. Nothing reaches your ledger without a person moving it there.
Questions people ask
Does it pay invoices?
No. It stops at pending approval. It has no payment capability, which means a wrong extraction costs you a correction rather than money.
Is this an accounting system?
No, and it is not trying to be. It does the reading, checking and coding that happens before your ledger, and hands you the result. Your books stay where they are.
What does it actually catch?
Duplicates, amounts that spike against what that vendor usually bills, and invoices arriving without a PO. Those are the three checks the auditor agent applies.
How is this different from the vendor recovery app?
This one processes invoices as they arrive: extract, check, code, approve. Vendor recovery goes the other way and audits invoices against your signed contracts to find money you have already overpaid, and it is paid from what it recovers.
Related
Run it on your own data first.
Building it is free, and the first run happens on your real inbox so you can read what it produced before anything acts on your behalf.
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