Accounts payable automation
The checking nobody enjoys and everybody skips when it is busy. It runs on the bills already in your QuickBooks, and it never pays anything.
What AP actually costs you
Not the entry. The entry is fine, and half a dozen products already do it. What costs you is the checking around it, which is dull, needs doing every week, and is the first thing dropped at month end. Nobody reconciles which bills are still owing until a supplier calls. Nobody notices the same invoice arrived twice under two numbers until it has been paid twice. Nobody looks at which vendor quietly became your third largest until the year is over. Each of those is a small, boring, expensive job, and each one is a query somebody could have run every Monday and did not.
These run that check on a schedule, on your real ledger, and bring you the exceptions. They do not touch a payment.
What runs
Each one is a working automation you can start now, not a capability we are describing. They all read the same QuickBooks connection, and each one also needs somewhere to send its result, which is Gmail or Slack.
Spot the bill you are about to pay twice
Reads your QuickBooks bills weekly and flags any that look like the same invoice entered more than once.
Flag the bills big enough to need a second pair of eyes
Checks QuickBooks each morning and posts any bill over 5,000 to a Slack channel. Ask in chat to change the number.
Chase the bills nobody has paid
Reads your QuickBooks bills every Monday and emails you a round-up of the ones still carrying a balance.
See where the money went this month
Groups your QuickBooks bills by vendor once a month and emails you a short read on where spend concentrated.
Find the vendor credits you never used
Lists QuickBooks vendor credits with a balance left on them and emails you the ones still worth claiming.
Invoices that arrive in the inbox
The five above work on bills already in the ledger. Getting them there is a different job: pulling vendor invoices out of email, flagging duplicates, amount spikes and missing POs, and proposing the GL coding.
If your payables job is not one of these, describe the one you have and Claritty builds that instead.
It does not pay anything
This is the part that matters in finance and it is worth being exact about. Every automation here reads your ledger and reports. Where one would do something irreversible it stops first, shows you what it is about to do, and waits. A dry run shows what it would have sent before it sends it. The worst outcome of a bad run is a draft you delete, not a payment you have to claw back from a supplier.
Reads the ledger. Never writes a payment.
Stops before anything irreversible and shows you the exact action.
Every run recorded step by step, so you can see what it read and what it did.
Credentials held server-side, so no key sits inside an automation.
When the invoice itself is wrong
Everything above assumes the bill is correct and asks whether you should pay it yet. A different question is whether the amount matches what you agreed, and answering it needs your contracts rather than your ledger. That is a separate offer, and it is priced from what it recovers rather than as a subscription. Not from what it finds: a finding is not money back, and nothing is charged until the credit actually lands.
Vendor invoice audit and recoveryQuestions people ask
Does this replace my accounting system?
No, and it is not trying to. Everything here runs on top of QuickBooks: it reads the bills already in your ledger, and the ledger stays the record. You are not migrating anything, and if you switch this off tomorrow your books are exactly where they were.
Which ledgers does it work with?
QuickBooks today, for every automation on this page. Other ledgers are built and waiting on provider sign-off before anyone can connect one, so we do not list them here: a name on this page should mean you can use it.
Will it pay anything without asking me?
No. Nothing writes, sends or pays until you approve it, and a dry run shows you what it would have done before it does it. The worst outcome of a bad run is a draft you delete rather than a payment you have to claw back. Once you trust a particular automation you can tell it to stop asking.
What about the invoices that arrive as email attachments?
That is a different automation and it has its own page. It pulls vendor invoices out of the inbox, flags duplicates, amount spikes and missing POs, proposes the GL coding, and holds each one pending your approval. The automations on this page work on bills already in the ledger.
What if the invoice itself is wrong?
Checking an invoice against what you actually agreed is a separate job, because it needs your contracts rather than your ledger. Vendor recovery audits invoice lines against contract terms, finds the overcharge and pursues it, and it is priced from what it recovers rather than as a subscription.
How long does it take to see it working?
One run. Connect QuickBooks, pick an automation, and it runs on your real bills rather than on sample data, so the first thing you see is your own numbers. That is the point of the free tier: you find out whether it is useful before you decide anything.
Run it on this month's bills.
Connect QuickBooks and the first run reads your real ledger, so you find out whether it catches anything before you decide anything.
Start freeFree, and no card. It runs for real, five times.